Research Ethics and Governance Office

Animal ethics submissions

1. The Application Form (Version: May 2016) is available here
It is recommended that, prior to submitting an application, researchers
• consult with the RPAH Veterinary Officer and with the Animal House staff, at which the study animals are to be housed.
• review the material provided on the NSW Department of Primary Industries’ website (www.animalethics.org.au). This is available via a “hot link” from the Research Development Office’s website.
One single-sided, unstapled copy of the Application Form (Version: May 2016) should be submitted by mail or by hand to the Executive Officer of the AWC. All questions must be answered and all signatures provided. The document will be page numbered automatically but, for the convenience of the AWC, it is recommended that the applicant insert page breaks at logical places throughout.
Please note: Responses must be typed, and earlier versions of the Application Form will not be accepted.
An application from a researcher who has one or more outstanding Annual or Bi-annual Progress Reports will not be considered until his/her Reports are up-to-date.  No procedures may be performed until approval by the AWC is received in writing, including issue of an ANIMAL RESEARCH AUTHORITY. Initial approval is granted for one year only from the study commencement date. Continuing studies must be reviewed and approved annually.

2. Meeting dates 

3. Notes on completing the Application Form
• Section 1 / Question 4 The approval period is one year with the opportunity to extend to 3 years, subject to provision of satisfactory annual reports. In certain circumstances, the opportunity to extend to five years is possible:
a) extended duration of grant funding (eg 5 year NHMRC Project or Program Grant)
b) breeding protocol, or
c) protocol involving only the use of scavenged tissue.
• Section 2 / Question 6 One senior investigator must be a staff member of SLHD or an affiliated establishment, holding a position as:
a) a professional officer, or
b) a post-doctoral research staff member or equivalent.
He/she must have adequate experience to accept responsibility for the proposed study, and have the approval of his/her Head of Department. Please provide the full mailing address to ensure speedy delivery of correspondence. The senior investigator has the ultimate responsibility for all matters relating to the welfare of the animals which he/she uses, and must ensure that all procedures are performed by competent personnel. The senior investigator is responsible for the training, competence and skills of associate investigators and others working on the study to ensure the appropriate care and welfare of animals before, during and after the research procedures are performed. Provide details of any additional personnel who will be involved in the study, including the means of contact after hours. This section should include nominees to accept responsibility for the study in the absence of the senior investigator. Animals are to be provided with food, water and any required medication on a daily basis. The monitoring of sick animals (including those in the immediate post- operative period) must be undertaken by the senior investigator, a suitable associate investigator or nominee, and will not normally be the duty of Animal House staff.
• Section 4 / Question 13 For studies involving the use of non-human primates, the Assessment Checklist for proposals involving non-human primates must be completed and attached with the Application Form. Click here for the Checklist
• Question 16(a) For studies involving complex scientific ideas / procedures, the inclusion of a glossary of scientific / medical terms at the beginning of the lay statement will assist lay members of the Committee in understanding the nature of the research and its impact on the animals.
• Question 16(d) A flow chart may be useful to outline the design of the experiment and the statistical basis for the number of animals.
• Question 16(f)For studies involving surgical procedures requiring anaesthesia and/or ventilation, detailed description of its use should be provided. In addition, the investigators should consult their research facility manager/veterinarian to ensure appropriate level of ventilation is used.
• Question 18 The senior investigator's responsibility encompasses the proper design of experiments to ensure the most effective scientific use of the least number of animals of the appropriate species or strain.

4. RPAH ANIMAL HOUSE CHARGES On 1 April, 2000 the AWC introduced a flat charge for the use of mice and rats within the RPA Hospital Animal House. Invoices will be raised monthly, based on the summary of animal use reports provided to the AWC by the Animal House Technicians. The charges are currently:

mouse:   $4.00 / large mouse box (6-8 animals) / week
               $2.00 / small mouse box / week

rat:         $4.60 / large rat box (3-5 animals) / week
       $3.20 / small rat box (2 animals) / week   

A $300 pa administration levy is also applied for the use of the facility.

5. SUBMISSION ADDRESS All submissions to the AWC should be addressed to:

The Executive Officer Animal Welfare Committee

Mailing Address:
C/- Research Ethics and Governance Office Royal Prince Alfred Hospital
Missenden Road CAMPERDOWN NSW 2050

Delivery Address:
C/- Research Ethics and Governance Office RPAH Medical Centre
Suite 210A, 100 Carillon Avenue NEWTOWN NSW 2042

 Telephone: (951) 57439
Facsimile: (951) 57176