FAQs - Effective 1 July 2025

1.              1.        When should invoice details be submitted?

The study team must provide appropriate invoicing details when submitting their research applications and/or amendments. The sponsor, principal investigator and/or relevant research project contact person is responsible for ensuring the invoice is paid in accordance with details included.

2.       2.         How do I submit the invoice details?

Please contact the research office on the details listed below to obtain a link to submit the invoice details securely via REDCap.

3.         What is considered a major or minor amendment?

Effective 1 July 2025, the classification of amendments into “Major” and “Minor” categories will be discontinued. All amendments submitted for research ethics and governance review will be treated uniformly under the general term “Amendments.”

4.         What is the fee for adding an additional site?

There is no change required for an additional site amendment.

5.         When will my amendment be approved?

The amendment approval will be issued via REGIS upon receipt of the invoice details.

6.         What are the fees for Non-Standard Contracts

While no fee may be charged for the presence of a non-standard contract for an institution-sponsored clinical trial, the costs of external legal review of the contract may be passed on to the study team or funder, at the discretion of the Research Office. This includes where an investigator-initiated clinical trial requires a ‘contract for support’ that is entered into with a funder or a provider of study product.

7.         Who do I contact if I require assistance?

Research Office (Concord Repatriation General Hospital)

Phone: 02 9767 6233

Email: SLHD-ConcordEthics@health.nsw.gov.au